Thank you for your interest in pursuing a career with The Eli and Edythe Broad Foundation.

Front Desk/Office Coordinator

JOB TITLE: Front Desk/Office Coordinator
REPORTS TO: Manager, Offices of the Founder and President
CLASSIFICATION: Full-time, Non-exempt
DATE POSTED: November 2018
DATE AVAILABLE: Immediately

BACKGROUND
Philanthropists Eli and Edythe Broad founded The Eli and Edythe Broad Foundation to advance entrepreneurship for the public good in education, science and the arts. The Foundation has created groundbreaking independent institutions in each of its three investment areas, including The Broad Center, which develops leaders to help transform America’s urban public schools, The Broad Institute, a global leader in genomics, and The Broad, a museum in downtown Los Angeles devoted to showcasing great contemporary art.

JOB DESCRIPTION
The Front Desk/Office Coordinator has primary responsibility for the logistical functioning of the headquarters for Family Offices Financial Services, The Broad Center and The Eli and Edythe Broad Foundation. The position is the first point of contact for all staff and visitors to the Broad offices and is responsible for ensuring staff and visitors alike find the offices clean, productive, fun and efficient. The Front Desk Coordinator will need to simultaneously greet VIP guests and manage operational fires throughout the office.

Key responsibilities will include, but not be limited to:

• Work with leadership on office culture
• Plan office family picnic and holiday party
• Plan monthly office birthday/anniversary celebration and bagel day
• Coordinate officewide Fun Committee
• Implement and manage office-wide safety protocols (CPR/AED training, fire/earthquake preparedness, emergency notification system, annual fire drill)
• Provide back-up coverage for office of the founder
• Manage the founder’s scrapbooks
• Provide support for board meeting arrangements

Office-wide Duties
• Serve as point-person for conference rooms
• Maintain vendor relationships (i.e. office plant maintenance, carpet cleaning service, document destruction service, furniture manufacturer and installer, etc.)
• Oversee kitchen: cleaning, dishwasher emptying, provision inventory and ordering
• Order supplies (office and grocery)
• Review and manage invoices related to office operations
• Assist with maintaining integrity of office-wide Salesforce database
• Provide back-up support for office mail pick-up and delivery
• Onboard new staff (i.e. share office procedures, emergency preparedness, parking and security access)
• Offboard exiting staff (i.e. remove from all office-wide lists, revoke parking and security access)
• Write contribution request decline letters
• Staff front desk; greet staff, guests and vendors
• Maintain reception area
• Sign for and accept deliveries
• Maintain office aesthetic and appearance (i.e. manage repairs, monitor art collection, purchase furnishings)
• Coordinate office-wide services, repairs, maintenance, and space changes
• Liaise with the office of the building
• Administer office security system

QUALIFICATIONS
The successful candidate will have:

• A minimum of three years of administrative experience in a professional, fast-paced, formal business environment
• Excellent written and oral communication skills
• Strong organizational skills with the ability to prioritize and meet deadlines while maintaining careful attention to detail
• Ability to interact with high-profile leaders in the business, civic and education communities
• Demonstrated discretion
• Expert experience with Word, Excel, Outlook, PowerPoint and Salesforce
• A bachelor’s degree from an accredited college or university
• An outstanding academic and professional record
• Ability to comfortably lift 25 pounds and climb a 6’ ladder

In addition, the candidate must be:

• Respectful, honest and ethical
• Able and willing to represent the office in a professional and polished way
• Intelligent
• Highly organized
• Flexible, dedicated, resourceful, energetic and creative
• Able to show superb judgment
• Service-oriented and a team player
• Proactive, driven, results-oriented, able to manage multiple tasks simultaneously
• Able to demonstrate a superb attention to detail

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the job.

Employment is contingent upon a satisfactory background and reference check. You must be legally authorized to work in the United States.

LOCATION
This position is based in Los Angeles, California. Regular attendance in-office is required.

COMPENSATION
Compensation is competitive and commensurate with skills and experience. The Foundation offers excellent benefits including a variety of health plans and a 401(k) plan.

TO APPLY
To be considered for this position, please upload your letter of interest and resume here. We will only contact candidates chosen for further consideration. No phone inquiries please.

EQUAL OPPORTUNITY EMPLOYER
The Eli and Edythe Broad Foundation does not discriminate on the basis of race, color, religion, ethnic or national origin (including associational and perception-based harassment and discrimination based on national origin), ancestry, marital status, sex, gender, gender identity, gender expression, age, medical condition (as defined by California law), genetic information, physical or mental disability, sexual orientation, military or veteran status, or any other status protected by applicable law with regard to employment opportunities.

Finance Assistant

JOB TITLE: Finance Assistant
REPORTS TO: Dual Reporting
CLASSIFICATION: Full-time, Non-exempt
DATE POSTED: February 13
DATE AVAILABLE: Immediately

BACKGROUND
Family Office Financial Services, LLC provides finance, accounting, human resources, technology, communications, executive administration and additional support to the Broad family, The Broad, The Eli and Edythe Broad Foundation, The Broad Center, The Broad Art Foundation, and Family Office Investment Services.

The Eli and Edythe Broad Foundation was established by philanthropists Eli and Edythe Broad to advance entrepreneurship for the public good in education, science and the arts. The Broad Center develops leaders to transform America’s urban public school systems. The Broad Art Foundation is a lending library of the over 2,000 works of contemporary art in the Broad collections. The Broad is a contemporary art museum in downtown Los Angeles. Family Office Investment Services oversees the endowment of the foundations.

JOB DESCRIPTION

The Finance Assistant will support the accounting and investment teams with the administrative functions related to accounting, investment, tracking and oversight of the family and foundations’ investment portfolios.

Key responsibilities will include, but will not be limited to:

Administrative Assistant

• Provide administrative support including meetings/calls/travel coordination, calendaring, completing expense reports, answering phones and greeting guests
• Create and maintain electronic files for an extensive and ever-growing portfolio of investments
• Prepare correspondence/memos and collect signatures
• Handle clerical duties such as scanning, formatting, faxing trade tickets, copying, printing documents and sorting mail

Investment Assistant

• Promptly download and circulate cash flow notices and investment documents (e.g. capital account statements, financials, due diligence materials, research reports)
• Maintain contacts database and various investment-related schedules using Excel
• Execute external requests by banks and fund managers in connection with fund amendments, non-disclosure agreements, documentation, as well as internal requests related to capital calls, distributions and redemptions
• Assist team with Investment Committee materials and presentations
• Track the receipt of tax forms and follow up with banks and fund managers for outstanding documents
• Complete ad hoc projects

Accounting Assistant

• Responsible for daily bookkeeping tasks including check runs, maintaining proper documentation and determining general ledger coding
• Record journal entries including daily retail transactions and bi-monthly payroll
• Responsible for monthly bank reconciliations
• Resolve vendor issues / inquiries
• Provide support for audit requests
• Complete ad hoc projects

QUALIFICATIONS
The ideal candidate will possess:

• An outstanding academic and professional record
• A bachelor’s degree from an accredited college or university is a must; college coursework in statistics, accounting, economics and/or finance is a plus
• Two to five years of administrative, accounting/bookkeeping or research experience in a professional environment, which may include internships, work-study or part-time employment
• Strong communication skills, the ability to learn quickly and exceptional attention to detail and accuracy
• Strong proficiency in Word, Excel, PowerPoint and other MS Office applications, and experience with an accounting software a plus
• A superior work ethic, multi-tasking skills and “whatever it takes” attitude
• A high degree of professionalism and the ability to handle sensitive or confidential information with discretion

Employment is contingent upon a satisfactory background and reference check. You must be legally authorized to work in the United States.

LOCATION
This position is based in Los Angeles, California. Regular attendance in-office is required.

COMPENSATION
The appointee’s compensation package will be based on experience. FOFS offers excellent benefits including a variety of health plans and 401(k) plan.

TO APPLY
To be considered for this position, please upload your letter of interest and resume here. We will only contact candidates chosen for further consideration. No phone inquiries please.

EQUAL OPPORTUNITY EMPLOYER
Family Office Financial Services does not discriminate on the basis of race, color, religion, ethnic or national origin (including associational and perception-based harassment and discrimination based on national origin), ancestry, marital status, sex, gender, gender identity, gender expression, age, medical condition (as defined by California law), genetic information, physical or mental disability, sexual orientation, military or veteran status, or any other status protected by applicable law with regard to employment opportunities.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

Controller

JOB TITLE: Controller
REPORTS TO: CEO
CLASSIFICATION: Full-time, Exempt
DATE POSTED: February 27
DATE AVAILABLE: Immediately

BACKGROUND
Family Office Financial Services, LLC provides finance, accounting, human resources, technology, communications, executive administration and additional support to the Broad family, The Broad, The Eli and Edythe Broad Foundation, The Broad Center, The Broad Art Foundation, and Family Office Investment Services.

The Eli and Edythe Broad Foundation (TBF) was established by philanthropists Eli and Edythe Broad to advance entrepreneurship for the public good in education, science and the arts. The Broad Center (TBC) develops leaders to transform America’s urban public school systems. The Broad Art Foundation (TBAF) is a lending library of the over 2,000 works of contemporary art in the Broad collections. The Broad is a contemporary art museum in downtown Los Angeles. Family Office Investment Services (FOIS) oversees the endowment of the foundations.

JOB DESCRIPTION

The Controller will play a vital role in providing excellent financial management services to TBF, The Broad, TBAF and TBC.  As a financial partner to these entities the primary responsibility will be managing the nonprofits’ accounting reporting and GAAP financial statements.

Key responsibilities will include, but will not be limited to:

• Direct and evaluate FOFS financial function and performance for all nonprofit entities including responsibility for the accounting, cash management, budgeting, internal controls, accounts payable, and more
• Coordinate with the independent auditors on preparation of financial statements, internal controls and all documents necessary to support the audit
• Handle accounting for a sophisticated portfolio of a significant number of direct and alternative investments, including audit of investment return calculations
• Communicate analysis and interpretation of data to management
• Oversee IT budget and risk management
• Prepare board presentations and reports
• Work with management to provide annual bond reporting
• Review grant reports and financial data for communications department
• Financial analysis as needed for new initiatives and long-term planning
• Support management of TBF, TBC and The Broad in creating and monitoring staff and board member expense reimbursement policies
• Daily review and approval of wires, checks, bank reconciliations, expense report authorization and approval for payables with cash management oversight
• Monthly review of allocations, bank reconciliations and general ledgers

QUALIFICATIONS

• Bachelor’s degree in business, accounting, or finance
• CPA license required
• Ten or more years of combined public accounting and private/public company experience
• Solid understanding and working knowledge of GAAP and financial statements, including working knowledge of accounting for alternative investments and nonprofit organizations
• Willingness to operate effectively in a hands-on leadership role
• Strong project management and client service skills
• Ability to work with individuals from all levels of an organization
• Strong communication skills and professional presence
• Adherence to the highest level of integrity and confidentiality
• Proficient with Microsoft Office, particularly Excel

Employment is contingent upon a satisfactory background and reference check. You must be legally authorized to work in the United States.

LOCATION
This position is based in Los Angeles, California. Regular attendance in-office is required.

COMPENSATION
The appointee’s compensation package will be based on experience. FOFS offers excellent benefits including a variety of health plans and 401(k) plan.

TO APPLY
To be considered for this position, please upload your letter of interest and resume here. We will only contact candidates chosen for further consideration. No phone inquiries please.

EQUAL OPPORTUNITY EMPLOYER
Family Office Financial Services does not discriminate on the basis of race, color, religion, ethnic or national origin (including associational and perception-based harassment and discrimination based on national origin), ancestry, marital status, sex, gender, gender identity, gender expression, age, medical condition (as defined by California law), genetic information, physical or mental disability, sexual orientation, military or veteran status, or any other status protected by applicable law with regard to employment opportunities.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

General Counsel

JOB TITLE: General Counsel
REPORTS TO: President/CEO
DATE POSTED: March 1
DATE AVAILABLE: Immediately

BACKGROUND
Family Office Financial Services, LLC (FOFS) provides finance, accounting, human resources, technology, communications, executive administration and additional support to the Broad family, The Broad, The Eli and Edythe Broad Foundation, The Broad Center, The Broad Art Foundation, and Family Office Investment Services.

The Eli and Edythe Broad Foundation (TBF) was established by philanthropists Eli and Edythe Broad to advance entrepreneurship for the public good in education, science and the arts. The Broad Center (TBC) develops leaders to transform America’s urban public school systems. The Broad Art Foundation (TBAF) is a lending library of the over 2,000 works of contemporary art in the Broad collections. The Broad is a contemporary art museum in downtown Los Angeles. Family Office Investment Services (FOIS) oversees the endowment of the foundations.

JOB DESCRIPTION

The General Counsel will work with the president of the Foundation and the CEO of the Family Office across all areas of philanthropic focus and organizational operations. The position will be responsible for providing counsel on a range of legal issues applicable to programmatic work and general operations, liaising with The Broad Foundation board of governors, and providing external support and representation.

General Counsel responsibilities will include, but are not be limited to:

• Address a wide range of legal matters including private foundation tax law, governance, intellectual property, investments due diligence, and employment law and benefits issues
• Serve as board liaison and oversee all activities of the board, including recordkeeping, meetings, committees, and all governance compliance matters; develop policies, reporting and trainings, as required
• Act as representative both internally and externally, and negotiate on behalf of the Foundation
• Provide counsel to senior management on all legal issues raised in the conduct of operations
• Advise program staff on legal issues relating to grants and program related investments; negotiating, reviewing and preparing grant terms and other grant-related documents
• Refine current and prospective employee policies, processes and trainings
• Negotiate, review and prepare contractual arrangements with outside service providers, consultants and vendors
• Review investment fund documents and perform legal due diligence as needed
• Coordinate with outside legal counsel as appropriate on litigation and other matters
• Ensure policies and procedures comply with regulatory requirements; keep current on new and emerging laws
• Play an essential role in building and carrying the culture and values of the organizations

QUALIFICATIONS

• JD in good standing with minimum of 8 or more years of legal experience; law firm and in-house counsel experience highly preferred
• Experience leading, drafting and negotiating corporate, transactional and other legal documents
• Deep knowledge of and experience with the laws and regulations applicable to private foundations and nonprofits, and the ability to formulate governance and compliance policies across all entities with regard to these rules
• Fluency across key operational areas such as program, tax, HR, IT, and knowledge of how foundations function
• Ability to use quantitative and qualitative data to present options for decision-making
• Ability to juggle multiple competing demands and set priorities in a fast-paced environment while maintaining superb attention to detail
• Exceptional interpersonal skills including strong written and verbal communication and ability to positively engage with individuals with a range of backgrounds
• Demonstrated ability to build authentic partnerships, to collaborate, and to work with efficiency and diplomacy
• Demonstrated ability to work both autonomously and as part of a team, always with flexibility, enthusiasm and determination
• Proficiency using standard office software and legal research tools

In addition, the candidate must be:

• A tenacious and skillful facilitator and problem solver, with the ability to anticipate issues before they arise and prioritize them appropriately once they do
• A good listener who can be both empathetic and pragmatic
• Organized and capable of functioning in a dynamic environment with a can-do attitude
• A trusted colleague with good instincts, discretion and strong personal and intellectual integrity
• Deeply committed to the Foundation’s mission

Employment is contingent upon a satisfactory background and reference check, which will include a full credit and criminal report as well as verifications of employment and educational records. You must be legally authorized to work in the United States.

LOCATION
This position is based in Los Angeles, California. Regular attendance in-office is required; flexible or part-time schedule considered.

COMPENSATION
The appointee’s compensation package will be based on experience. FOFS offers excellent benefits including a variety of health plans and 401(k) plan.

TO APPLY
To be considered for this position, please upload your letter of interest and resume here. We will only contact candidates chosen for further consideration. No phone inquiries please.

EQUAL OPPORTUNITY EMPLOYER
Family Office Financial Services does not discriminate on the basis of race, color, religion, ethnic or national origin (including associational and perception-based harassment and discrimination based on national origin), ancestry, marital status, sex, gender, gender identity, gender expression, age, medical condition (as defined by California law), genetic information, physical or mental disability, sexual orientation, military or veteran status, or any other status protected by applicable law with regard to employment opportunities.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.